Bookings

Maulds Meaburn Village Institute (MMVI)

Terms and Conditions of Hire

If the hirer is in any doubt about the meaning of any part of this agreement, they must seek clarification without delay. 

1. Hirers must be aged 18 years or over.

2. Children must be supervised at all times. Any hirer running an organised event involving children or vulnerable adults must themselves be wholly compliant with safeguarding and child/vulnerable adult protection laws and good practice at the time of the hire.

3. Smoking (including vaping) is not allowed on the premises.

4. No sub-letting of the property is allowed.

5. The hirer must ensure that nothing is done on, or in relation to, the premises in contravention of the law relating to gambling, gaming, betting and lotteries.

6. You must ensure that there are relevant licences under Performing Right Society (PRS) and the Phonographic Performance Licence (PPL) or, where appropriate, you must hold such licence(s).  It is the responsibility of the hirer to ensure that all performance of music, playing or reproduction of music or showing of films or images are consistent with the relevant laws and good practice.

7. Consumption of alcoholic drinks not supplied and agreed by the MMVI Committee, on the premises, is not allowed unless special permission is obtained from the MMVI Committee.

8. Hirers must be present on the premises for the duration of the agreed hire period for any time during which people are on the premises, or equipment is running in the premises, and are responsible for the preservation of good order.

9. During your hire period you are responsible for the security of the premises and facilities.
Please do not leave the hall unlocked and unattended.

10. You must comply with all Health and Safety regulations in your usage of the premises and facilities and at all times ensure that the number of users remain within the number agreed by the MMVI Committee.

11. The hirer should make themselves aware of the detection and fire alarm system. Hirers must make themselves wholly aware of the evacuation procedures detailed in the information available in the foyer, and as indicated by fire evacuation signage.

12. The hirer should appoint a key person to arrange safe evacuation of everyone on the premises.

13. The key person needs to contact the emergency services if necessary. There is appropriate fire-fighting equipment but this should only be used as detailed by the signage on and next to the equipment and only by those competent to use it.  The preservation of life must always be the first consideration in the event of any fire.

14. First Aid materials are located in the kitchen.  Hirers must make themselves aware of their location and must notify the MMVI Committee of all First Aid items used so that they can be replaced.  Any accidents involving any person on the premises should be reported to the MMVI Committee.

15. Hirers are to ensure that all fire exits are not blocked during the time of hiring.

16. Hirers should ensure that sound levels, particularly of music, and all other activities do not cause a nuisance to residents within the area. Noise, including music, should not be audible beyond 5 metres distance from the external walls of the hall after 10.30pm (other than by strict prior arrangement with the MMVI Committee). Hirers are responsible for ensuring that all users of the hall, during the period of the hire, act in a way that is respectful towards the residents of this quiet village.  Particular attention should be given to arrival and departure and when alcoholic drinks have been available.  The MMVI Committee ultimately reserves the right to curtail a hire if there is demonstrable variance from these principles.

17. Hirers shall have use of specific rooms/areas and facilities, strictly as arranged prior to the hire with the MMVI Committee (and as agreed prior to the hire in the MMVI Booking Information document).  If the hire is likely to involve significant (excessive or above normal) consumption of utility resource (particularly electrical power or water) the hirer must make the MMVI Committee aware of this beforehand and agreement of this will be at the discretion of the MMVI Committee and may incur additional charges. 

18. Any appliances (e.g. heaters or additional cooking equipment) the hirer wishes to bring to the hall must be agreed with the MMVI Committee beforehand and must be in legal, proven working order and operated safely.

19. Hirers are responsible for returning any furniture and equipment used to the locations from where it came and for cleaning up at the end of each session. All floors must be swept. In case of spillage or heavy dirt, floors should also be wet-mopped. Your rubbish and recycling must be collected and removed.
Breakages or damage must be reported. Broken glass must be removed from the building.  The cleaning cupboard is adjacent to the bar and the key is on a hook to its left (please replace the key on the hook after use).  Only adults should access cleaning materials. 

At the end of the hire all your rubbish, recycling and any broken glass must be taken away.

20. Hirers are wholly and solely responsible for any damage caused to any part of the building, the Institute’s land or any of the contents, furniture or equipment in the building.

21. Any issues surrounding Health & Safety, security or damage to the premises and facilities must be reported to a member of the MMVI Committee as soon as possible.

22. If the hire requires any insurance to cover specific activities or levels of risk, this is wholly the responsibility of the hirer.  The MMVI Committee reserve the right to be provided with sight of such insurance documentation in such circumstances.

23. The hirer shall indemnify MMVI Committee against all actions, proceedings, claims and demands brought by or made against the MMVI Committee in respect of any loss, damage or injury sustained by any person, except in so far as it is proved that MMVI Committee was negligent.

24. MMVI Committee reserves the right to review any agreement and terms as and when necessary.

25. Failure to comply with any of these conditions may result in curtailment of the hire at any point.